This year I’m questing to be healthier and more productive and have experimented with many time management tools. I’ve tried Daily Greatness Journals with some success and Evernote, which I still use to stash random story ideas that come to me in the middle of the night. But I hadn’t found exactly what I was looking for: checklists that are easy to build in a pleasingly formatted way and completely customizable.
That sounds simple, but making checklists in Evernote is not as seamless as you’d think, and the Daily Greatness Journals are beautifully designed but filled with boxes I don’t necessarily want to check, like meditation. (I do believe in meditation, but my bar is so not that high. At this point, I’m lucky if I remember to floss.)
So I started looking through countless articles about the best “to dos” apps.
This is what I found out:
They are very different, but I like both for different reasons. I recommend using Asana for work and Trello for your personal life, but if you just have room in your life for one, how about a good ole fashioned pro/con list?
|Free for an individual||Only free for teams of 12 or less||Free period|
|Very intuitive||Very visual||Takes some learning|
|Great help center with lots of videos||Decent help center
|Only one help video|
|Encourages you to sign up with your work email address so it’s easier to find coworkers to collaborate with||Doesn’t care what email address you sign up with||Not using your work email makes it hard to find coworkers to collaborate with|
|Great for tracking your many work tasks including subtasks which can have their own deadlines and info||Great for tracking your personal to dos with well-formatted checklists that you can just pop in and customize||Too visually busy to track numerous work tasks|
|Can assign due dates and times; Can set tasks to reoccur||Can assign due dates and times||Can’t figure out how to set tasks to reoccur and don’t even know if it’s possible|
|Can make projects||Can make cards, which are basically projects|
|Can assign tasks to others, and it’s easy to invite someone to Asana while assigning them a task||Can assign tasks to others and it’s easy to do if they’re already using Trello||Can’t figure out how to assign a task to someone and invite them to Trello at the same time|
|Has a calendar view of my tasks which I LOVE and you can print it in a pleasing format and pull it into your Outlook calendar!!!!!||The email notifications are slow and badly formatted, but you can turn them off completely, which I have||The email notifications are fast and clean looking||Has a calendar view as part of a “power up”, but I don’t find is as helpful|
|Boards in Asana are similar to cards which can be useful for a team||Once you set a project as a list or a board, you cannot switch back and forth between the two views||You can do everything for a project on one card, which is really helpful for keeping a team on the same page|
As you see, I’m leaning toward Asana for work tasks, though it’s a popular opinion from all over the internet that Trello is the best thing out there for teams.
I just wish Trello were a little easier to master. But for making personal checklists, it’s the best thing I’ve seen.
What do you think? Asana or Trello? Or both? Or neither? Know of something better out there? Let us know in your comments!